RAINBOW RIDGE ESTATES’ INCORPORATED

BOARD MEETING

March 14th 2020

Minutes of the Board of Directors Meeting of the RAINBOW RIDGE ESTATES’ INCORPORATED, Longmont, Colorado.  Held in the City of Longmont, Colorado, in neighbor Alan Ahlgrim’s home, at 10:00 AM on the 14th day of March 2020.

I.          CALL TO ORDER

            Board Member Alan Ahlgrim called the meeting to order at 10:00 AM.

II.        ROLL CALL OF OFFICERS

            Present: Alan Ahlgrim, Terra Jakobsen, John Mealey, Julia Orbanosky, Mark Turner.

            Absent: None.

III.       APPROVAL OF THE MINUTES OF THE NOVEMBER 2019 MEETING MINUTES

The November 2019 minutes were approved prior to posting on the web site via email chain.

IV.       Officer Reports

  • Terra Jakobsen reports:
    • Very good turn out with the first two social coffees.
    • April coffee up in the air based on COVID-19 situation
    • May social gathering perhaps will be a happy hour in the evening time frame.
    • Still need 10 sets of new directories for new households welcome packet.
      • Action Item for Steven Noel
  • Mark Turner reports:
    • The two major landscaping proposals – annual park maintenance and tree maintenance have been received, and are within budgetary norms and awaiting approval.
    • Mark made a motion to approve and seconded by John Mealey, unanimous approval.
    • Chad Lewkowski has volunteered to be on the ACC.  Alan will send out a note of acceptance and thanks
    • Mark indicated that Greg Hall would be doing one last round of park lighting repairs prior to moving.
      • John Mealey has extra LED 20 watt bulbs to give Greg
  • Julia Orbanosky reports:
    • The recent inquiry into requests for RRE HOA was not a standard request.
    • Julia provides a standard set of documents and information to title firms to support an individual home sale and the HOA charges a fee of $150 per the by-laws.  Alan and Terra agreed to be signor’s on the HOA checking account and will have that done as time permits.
    • Julia has requested the HOA fund a laptop, update to Quicken QuickBooks and a printer to facilitate the required 2020 update for QuickBooks.  Terra made this motion, was seconded by Mark and was unanimously approved to a budgetary amount of no greater than $1,200.00.
  • John Mealey reports:
    • The Web site program, WordPress, while an industry standard, does not allow drag and drop of adobe PDF documents.   Posting of documents is a cut and paste operation that took far longer to work out than expected.  Future document posting will be faster.
    • The HOA directory has incorrect information for the board.  The HOA will mail a correcting sticker to each household in the next month to place over top of the incorrect information.

VI.       New business

            No new business was brought up.

            Meeting adjourned at 11:00 AM.

10.11.19 RREHOA BOD Minutes

RAINBOW RIDGE ESTATES’ INCORPORATED

BOARD MEETING

November 10th, 2019

Minutes of the Board of Directors Meeting of the RAINBOW RIDGE ESTATES’ INCORPORATED, Longmont, Colorado.  Held in the City of Longmont, in neighbor Alan Ahlgrim home, Colorado at 2:00 PM on the 10th day of November, 2019.

I.          CALL TO ORDER

            Board Member Alan Ahlgrim called the meeting to order at 2:00 PM.

II.        ROLL CALL OF OFFICERS

            Present: Alan Ahlgrim, Terra Jakobsen, John Mealey, Julia Orbanosky, Mark Turner, Dale Bruns, Greg Hall.

            Absent: None.  Also Present: Amy Okubo and Jen Bartlett.

III.       APPROVAL OF THE MINUTES OF THE ANNUAL MEETING (September 14th 2019)

The annual meeting minutes, due to a change in the HOA secretary position will be email ratified in November.

IV.       Current Financial Condition

Julia Orbanosky reported on the financial condition. As of October, 2019:

  1. Nothing exceptional to report (See note below about dual signatures and signature card.)

V.        Agenda Items

A.  Lavish adulation to Amy, David and Jen for their service!

  • Affirmation of new officers: President, Vice-President, Secretary, Treasurer, Grounds

Alan Ahlgrim accepted the role of President.

Terra Jakobsen accepted the role of Vice President.

John Mealey III accepted the role of Secretary.

Julia Orbanosky agreed to continue as a board member, Treasurer.

Mark Turner agreed to continue as Board Member, Grounds Director.

  • Clarification of officer roles (insights from Amy and Jennifer welcomed!)
    • Roles generally defined by position.
  • Update from Dale Bruns and Greg Hall on the ACC and any pending items.
    • A written complaint has been received in October regarding a fence between two neighbors.
      • After a discussion on relevant HOA guidelines, policies and procedures it was determined the ACC will contact both parties to start the process or resolution. 
      • At this time it appears as a violation has occurred.
  • Composition of the ACC, possibly adding additional members.
    • It was the consensus that a third member of the ACC should come forward to volunteer.
      • Anne Biscaldi offered at the annual meeting and should be contacted.
      • Confirmation of this should be an agenda item for the next board of directors meeting.
  • Composition of a “Community Connections” team: Terra, Jen Bartlett, Debbie Levine.
    • Discussed a small welcome packet.
    • Coffee social scheduled for 2nd Wednesday of the month, location varies.
  • Clarification of dual signature status for all checks written by the treasurer.
    • Discussion on this item centered need. It was decided to add the President to the signature card.
  • Clarification of by-law requirement that one third of board members terms expire annually.
    • Currently all positions expire annually and require annual meeting voting to renew terms.
    • The HOA documents discuss varying the expiration of terms.
    • Further discussions at future board meetings on this topic are being considered.

VI.       New business

            President Alan Ahlgrim noted there were no new items for discussion.

            Mark Turner made a motion to adjourn the meeting at 3:30 PM. Seconded by John Mealey. Motion Carried.

14.9.19 RREHOA Annual Meeting Minutes

RAINBOW RIDGE ESTATES’ INCORPORATED

ANNUAL MEETING

September 14th, 2019

Minutes of the Annual Meeting of the RAINBOW RIDGE ESTATES’ INCORPORATED, Longmont, Colorado.  Held at in the City of Longmont, in the association park, Colorado at 3:00 PM on the 14th day of September, 2019

I.          CALL TO ORDER

            President Amy Okubo called the meeting to order at 3:00 PM.

II.        ROLL CALL OF OFFICERS

            Present: Amy Okubo, David Silverstein, Jen Bartlett, Mark Turner, Julie Orbanosky.

            Absent: All officers were in attendance.   

III.       CERTIFICATION OF QUORUM

            By count of neighbors present and proxies a quorum was met (Greater than 21 neighbors):

                        In person: 26

                        By Signed Proxy: 9

            TOTAL 35 50.7% of neighbors.

IV.       Current Financial Condition

Treasurer Julia Orbanosky reported on the current financial condition and the 2020 RREHOA Annual Budget. As of August, 2019:

  1. New CPA fees have increased over previous CPA.  Previous CPA retired.
    1. Water fees increased in the amount of approx… $500 annually. Dale Bruns water is still less than city water.
    1. Dues at this time will remain at $300.00 per lot, per annum.
    1. Minor repairs to common areas and the park occurred in the previous 12 months.
    1. Sufficient reserves are in place to remove the large Cottonwood tree in park if needed.

Motion by Amy Okubo, seconded by neighbor Dawn Buzzell to ratify the 2020 RREHOA budget. Motion Carried unopposed.

V.        SECRETARIES MINUTES

            Secretary Jen Bartlett notes minutes are available on the web site.

VI.       GROUNDS REPORT

            Grounds Director Mark Turner reported on the ongoing grounds maintenance and repair:

  1. Both islands and park are plumbed for either City of Longmont water or resident Dale Bruns water share from his water source.  Current city fees for water make Dale’s option cost effective.  If in the future Dale’s water source option becomes problematic the association can move to city water supply.
  2. St. Vrain Arbor Care  came and evaluated all of the park trees, and reported to Mark that the large cottonwood tree in the out lot A park is in reasonable shape and should stand for a ‘few more years’.
  3. Cut & Grow Turf and Tree, LLC has performed the association’s landscaping for a second year and has proven to do a good job.  Recommend retaining for a third year.  (No objections / No vote).

VII.     Management Report

President Amy Okubo spoke about a few things and discussion ensued. The main points were:

  1. The board meets several times per year, at this time all is well.
  • General neighborhood etiquette:
    • Gentle reminder for proper maintenance of yards and exterior upkeep.
    • RV’s and Boats are not to be stored in view or parked longer than 48 hours.
    • Please be a good pet owner and pick up after your pets and keep pet noise to a minimum.
  • Continued pet noise can be reported to animal control.
    • If you notice that the entrance Island lights are out, please inform the Grounds Director.  Each island tree has a light as well.
    • Amy provided a Refresher on homeowner complaints to the HOA Board. When deciding to involve the homeowner’s association in a complaint please:
      • Document with timeline, photographs, notes on your attempts to discuss in person.
  • The association is in dire need of two or three ‘social events coordinators’.  If interested please contact a board member.  Social events may include the following:  Block parties, cul-de-sac barbecues,  the options are endless.
  • Resignation of Amy Okubo, Jen Bartlett and David Silverstein
    • A round of applause for their service was heard.
    • Amy noted that we need new members to serve and without a volunteer HOA Board, RREHOA, would have to hire a commercial management company and member dues would certainly increase.
    • A request for volunteers was made.  The following neighbors indicated they can serve:
      • Alan Ahlgrim
      • John Mealey III
      • Terra Jakobsen

                                    Motion was made and seconded to install the above neighbors and board members with roles

                        to be determined at the next scheduled board meeting on November 10th, 2019.

VI.       New business

            No new business

President Amy Okubo made a motion to adjourn the meeting at 3:40 PM. Seconded by Mark Turner. Motion Carried.